top of page
Search

What to Include on Your Wedding Invitations (and When to Send Them)

One of the most common questions my couples ask is, “What exactly should we include on our wedding invitations and when should we send them?”  It seems simple, but it’s easy to forget the little details that make everything run smoothly.


I’ve pulled together a checklist to help you nail your invites—so your guests know where to be, when to be there, and how to celebrate with you stress-free.


Pink watercolour RSVP card laid on a vibrant red envelope with lemon internal pattern. Pastel coloured confetti discs. have been scattered across the surface. The RSVP card includes options to accept or decline; and a request for guests to declare dietary requirements. Nearby: "Bride" and "Groom" cards with the same pink and yellow water colour detail.

@pinkpeonyweddings


The Non-negotiables!


Your invitations should always include:

  • Your names – full names, first names, even nicknames, depending on how formal you want to be.

  • The date – day, date, and year.

  • The time(s) – and this is KEY: don’t just put the ceremony start time! Make sure you tell guests what time they should be seated by. It avoids the chance for awkward moments; people rushing in at the last minute or arriving way too early.

  • Venue details – ceremony and reception addresses. If they’re in different places, be really clear about timings and travel in between.


@atria


RSVP Details (and why digital might be your new best friend)


These days, not everyone has time to post an RSVP card back, so have you considered an online option? It's instant, interactive; and since everyone seems to be on their phones nowadays, it's far less likely to be lost or forgotten!

Stationery lovers, DO NOT SHOOT! I love a physical invite too, but what if there was an option for both?


You could include:

  • How to reply – via a QR code, your wedding website, or even a simple online form; or something more traditional - returning an RSVP card.

  • RSVP deadline – aim for 8–10 weeks before the wedding (6 weeks at the absolute minimum).

  • Meal options – if you’re offering choices, keep it clear and simple.

  • Fun extras – some couples like to ask for song requests or travel details at the same time.


And for those of you that (like me) love a bit of paper, especially when gold leaf is involved; send a full paper suite to those you know would appreciate it;along with an envelope for people to return their RSVP slips.


@atria


Helpful Extras You Might Want to Include


  • Dress code – if you have one. Black tie? All White? Rainbow Colours or 50 shades of Something? If you have a vision for your day; be bold! The more notice you give people, the better.

  • Accommodation – hotels, local B&B recommendations, or discount codes. Check with your wedding venue (or planner), as they often have agreements or offers up their sleeves!

  • Transport – parking information, shuttle buses, or a reminder to pre-book taxis.

  • Gifts – a registry link, honeymoon fund, charity donation, or a polite “no gifts needed.”

  • Children – be clear if kids are welcome or if it’s adults-only.

  • Plus+1s – You don’t have to include them, but if you are strict on your numbers (which you should be!) make it clear on your invites whether +1s are allowed.


ree

@jennaclairestationery


When to Send Your Wedding Invitations


Timing matters, and it depends on whether you’ve sent Save the Dates:

  • If you’ve sent Save the Dates: invitations can go out around 12 weeks before the wedding.

  • If you haven’t sent Save the Dates: aim for 20-30 weeks before so guests can plan ahead.

And remember, your RSVP deadline should be set for 8–10 weeks before the big day to give you time to finalise seating plans, catering, and all the little details. Also to account for those who undoubtedly miss the deadline ;) 


@pinkpeonyweddings


Final Thoughts: Make It Yours


Your wedding invitations are a reflection of your unique love story, so don’t be afraid to let your personality shine through. Whether you choose a classic design, a whimsical theme, or something entirely unique, the most important thing is that it feels true to you as a couple.


Remember, the goal is to provide your guests with all the necessary information while also creating excitement for your special day and reflecting your unique style. With these tips in mind, you’re well on your way to crafting the perfect wedding invitations!


@loveflorastudio


Planning your invitations (and the rest of your wedding timeline) doesn’t have to be stressful. If you’d like a helping hand with wording, etiquette, or just making sure nothing slips through the net, get in touch—I’d love to help you create invitations that feel perfectly you.



ree

 
 
 

Comments

Rated 0 out of 5 stars.
No ratings yet
Add a rating
bottom of page